Senior Accounting and Administration Consultant

Senior Accounting and Administration Consultant

Purpose Statement

The purpose of the Senior Accounting and Administration Consultant role is to provide and maintain accurate financial records in the accounting system; complete assigned deliverables; complying with accounting and audit procedures; administering benefits and payroll related assignments.

This role reports to the Director of Finance & Administration.

Essential Functions

• Administers accounting activities (e.g. payroll, benefits, procurement card administration etc.) for the purpose of monitoring expenditures and reconciling activities.
• Analyzes systems, policies and/or procedures for the purpose of improving business practices and efficiencies.
• Attend workshops, in-service training, meetings, etc. for the purpose of conveying and/or gathering information required to perform functions and maintaining professional development.
• Audits fiscal documents and information for the purpose of ensuring accuracy and conformity with regulations and contract requirements.
• Compiles statistical and financial data from a variety of sources for the purpose of providing information and/or ensuring compliance with established regulations.
• Coordinates with other staff for the purpose of completing assigned duties accurately and in a timely manner.
• Embodies the principles and practices that form our culture and commitment to Diversity, Equity, Inclusivity, and Belonging for the purpose of meeting the WSRMP’s Mission and Targeted Strategies.
• Implements, maintains, and reviews payroll processing to ensure timely processing of payroll transactions including salaries, benefits, garnishments, taxes and other deductions.
• Maintains a variety of manual and electronic documents, files and records for the purpose of providing an up-to-date reference, reconciliation, budget management, and compliance audits.
• Oversees and monitors assigned activities for the purpose of ensuring accuracy and compliance with financial, legal, administrative, budget and contract requirements.
• Managing cash flow, documenting activities, conveying information and complying with state and federal regulations.
• Research discrepancies of financial information and documentation for the purpose of ensuring accurate and complete subsidiary and general ledger accounts.
• Responds to a variety of inquiries from a variety of sources for the purpose of providing information or direction related to accounting and administration procedures.
• Serves as a liaison with external parties as assigned (e.g. King County, various banks, actuaries, state auditors, investment advisors, etc.) for the purpose of providing necessary information and documentation.
• Supervises personnel (e.g., provide coaching and consultation on technical issues, adaptive challenges, personnel matters, strategic opportunities, career goals, professional development, job performance, etc.) for the purpose of advancing the development of effective leaders and high performing teams and achieving organization and departmental objectives.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the department.
• Use of personal vehicle and occasional travel may be required.

Job Requirements: Minimum Qualifications

SKILLS are required to perform multiple tasks with a potential need to upgrade skills to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: See competencies under Abilities below.

Basic Skills:

• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Ability to understand written sentences and paragraphs in work-related documents.
• Ability to give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Ability to speak with others to convey information effectively.
• Communicating effectively in writing as appropriate for the needs of the audience.
• Effective time management skills.

Technology Skills:

• Proficiency with modern workplace technology, including productivity, communication, collaboration, and cloud-based applications.
• Ability to create, analyze, and present information using digital tools and business systems.
• Ability to learn and effectively utilize new technologies, software applications, and AI-enabled tools.
• Understanding cybersecurity best practices and commitment to protecting organizational data and systems.

KNOWLEDGE is required to perform algebra; understand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: See competencies under Abilities below.

ABILITY is required to schedule activities and meetings; gather, collate, and classify data; and use basic, job- related equipment. Flexibility is required to work with others; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include:

Job-Specific Competencies

ACCOUNTING RULES, SYSTEMS AND PROCESSES: Understands and applies accounting systems and practices, and accounting rules and regulations.

ACCURACY AND ATTENTION TO DETAIL: Ensures work is thoughtfully completed, accurate, and error free to the highest degree possible.

BUILDING EFFECTIVE TEAMS: Builds a diverse and cohesive team who work together toward shared goals.

CONTINUOUS IMPROVEMENT OF SYSTEMS: Collaborates with stakeholders to identify, recommend and implement improvements to services and processes.

CUSTOMER FOCUS: Commits to clarifying and supporting internal and external customers’ goals and strives to meet their expectations and requirements. Consistently acts with customers in mind. Holds self-accountable for providing high-quality, responsive and personable customer service.

FUNCTIONAL/TECHNICAL SUBJECT MATTER EXPERT: Possesses required functional/technical knowledge and skills to perform job responsibilities. Demonstrates active interest and ability to maintain level of knowledge and enhance and apply new functional skills.

Responsibility

Responsibilities include working under limited supervision following standardized practices and methods; leading, guiding, and coordinating others; monitoring budget expenditures. Utilization of some resources from other departments is often required to perform the job's functions. There is some opportunity to impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: significant lifting, carrying, pushing, and pulling, some climbing and balancing, some stooping, kneeling, crouching, and crawling and significant fine finger dexterity. Generally, the job requires 70% sitting, 15% walking, and 15% standing. This job is performed in a generally clean and healthy environment.

Residency: Washington state

Experience: Job related experience with increasing levels of responsibility is required

Education: Community college and/or vocational school degree with study in job-related area

Equivalency: None specified

Certificates and Licenses:

Valid WA Driver’s License

WSRMP approved driving record

Continuing Education / Training:

Regularly attend industry and job-related conferences and trainings to upgrade skills to meet changing job conditions.

Clearances:

Criminal Justice/Background Clearance/Driving record

FLSA Status: Exempt