Brooklyn - Center Administrator

OTA is empowering people to define, achieve and believe their WHY.

If your life purpose aligns with ours, we would love to talk with you.

We are looking for an incredibly positive, high-energy and hard-working administrative professional to work in our Brooklyn CenterExemplify our core values of Love Respect Trust Collaboration Passion Innovation.

Job ResponsibilitiesAssist the Operations Manager and sales team with a variety of administrative duties including telephone support, calendar scheduling, travel arrangements, document preparation, and general office management functions.

Support sales process by preparing materials, greeting and registering seminar and class attendees, maintaining an inventory of manuals and products, preparing various operations and sales reports and ensuring that the sales database is accurate and up to date.

Process invoices and registrations in .

Coordinate activities including marketing, training, and scheduling of classes, instructors, and events.

Manage vendor relationships including office, break room, catering, and facility suppliers.

Greet and assist incoming guests, customers, and vendors.

Organize office, classroom, and break room and maintain supplies and equipment.

Sort and distribute mail; prepare outgoing mail and UPS/FedEx packages.

Serve as the contact person to the building maintenance department and service vendors when needed.

Experience, Education, and Qualifications:Excellent telephone and customer service skills; ability to greet customers and ensure they feel welcome and comfortable.

Must be a self-starter who is well organized and can work without a lot of direct supervision; able to ask for direction or additional help when needed.

Excellent verbal and written communication skills.

Comfortable with multi-tasking and managing multiple priorities and/or projects at the same time while maintaining a positive and outgoing attitude.

Previous work experience in a sales administration role or as an executive assistant in a sales organization is desired.

Strong computer skills using Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.

) required.

Experience with sophisticated sales contact management system or similar desired.

Familiarity with office equipment such as copiers, fax machines, phones, and computers required.

Physical Requirements:Must have reliable transportation for running errands.

Minor lifting and carrying of supplies.

Weekend work will be required, as specified by the event calendar.

Occasional evening hours/late shift required, for evening events.

Here s What You ll Get:World-class learning and development opportunities in financial education.

Colleagues who are intellectually curious, hard-working, and collaborative.

Training&Growth: Upon hiring, you will take part in a focused, tailored training program, consisting of product and processes training.

Nice extras:Financial contribution and discount incentive for a gym membership.

Access to online soft skill and technical courses.

Additional funding for you to take external courses.

Private health insurance, dental and vision.

A competitive benefits package.