Job Purpose: This person will be responsible for reconciling and requesting payment of monthly invoices, organizing and maintaining vendor contact and contract log, controlling and auditing internal access to vendor websites, publishing established production reports and conducting ad-hoc support tasks to maintain department workflow.
Assign and maintain user access and profiles to 3rd party vendor websites (PCI, SERFF, CV ALIR, CV Exchange, etc.)
Create and maintain vendor log with contact and contract details
Create, maintain and monitor company license log and ensure licenses are renewed timely
Reconcile underwriting report invoices for billing accuracy and submit breakdown by state to Financial Accounting
Log and submit all invoices for payment
Coordinate Department of Insurance audits
- For onsite audits, ensure auditors have all supplies and a reserved workspace location.
- Request system logins and assist Auditors with training to access systems
- Ensure Rate Change report is updated
- Update and publish monthly reports to department and executive team
- Maintain and research Down Time Tracker report and research to identify potential issues with UW report ordering
- Assist with researching issues that impact other departments regarding systems, quoting, reporting and requests
- Order department supplies
- Process department incoming and outgoing mail
- Provide department support with miscellaneous ad-hoc tasks
- Meeting scheduling
Required behaviors for all positions:
Communicate with co-workers, management, customers, vendors, and others in a courteous and professional manner
Conform with and abide by all Company codes, regulations, policies, values, work procedures and instructions
Regular attendance Education: High school diploma required, Bachelors preferred Experience: working in auto insurance is a plus but not required, prior experience in an administrative capacity
-Confidential and Sensitive Information: Customer data, financial information, and DOI information Skills Abilities: excellent organizational skills, MS Office skills with proficiency in Excel, Access and Word, including pivot tables; detail oriented Office Equipment and Software: Computers, telephones, MS Office including Excel, Access, Outlook, Word, PowerPoint and Visio; SAS batch raters and mapping software.
-Decision Making: Develops options by which work can be accomplished Interpersonal
-Communication: Interacts with all levels of the organization
-Scope of Financial Responsibility: None
-Compensation: Competitive salary commensurate with experience. Excellent benefits package: medical, dental, vision insurance, life insurance, short term and long term disability insurance, 401K, Paid Vacation and Holidays. GAINSCO is an Equal Employment Opportunity Employer
About Gainsco Auto Insurance
GAINSCO Auto Insurance markets non-standard private passenger automobile products through retail agencies, in Texas, New Mexico, Arizona, Oklahoma, Florida, Georgia, South Carolina, and Virginia. GAINSCO Auto Insurance has fully integrated insurance capabilities, including marketing, underwriting, customer service and claims handling. Our operations are bilingual (English/Spanish). If you are looking for a strong stable company with a fast paced environment this is the place for you. At GAINSCO Auto Insurance we take pride in our employees and recognize the importance of strengthening and expanding their skills so they can grow as we grow. We offer an excellent benefits package to our full time employees, which include: Paid Vacation and Holidays; Medical, Dental and Vision Insurance; Short Term Disability and Long Term Disability; Life and AD&D Insurance; 401k Retirement Savings Plan.